When talking to our clients or attending global payroll industry events, one topic comes up time and again-the painstaking, slow and laborious nature of manual payroll data inputs. Global payroll professionals are diligent, hardworking people who are very keen to rid themselves of endless manual data entry which they feel belongs in another era.
In 2021, it certainly does begin another era, but you would be surprised to learn the number of large companies who still rely on excel spreadsheets and manual inputs along with email transfers of sensitive global payroll data to populate pay element fields in global payroll software technology. The lack of automation and zero touch payroll is as surprising as it is unsustainable.
One of the core founding principles of our global payroll control platform was putting an end to manual data entry. We have always believed that there was a better way to do it-that better way is robotic process automation and zero touch global payroll processes. This technology and process is what underpins our platform, ensuring that global payroll professionals can process their daily payruns in a smarter, faster and more efficient way every single time. It is no longer acceptable to have valuable expertise investing time in data compilation and manual data entry. We believe that data flows should be integrated and standardized as a basic first, and then automated via RPA and machine learning.
Automated– ‘Zero touch’, payroll processes across payroll and HCM
Payslip’s zero-touch approach is achieved via structured and automated data flows across our global payroll control platform, the client’s HCM or HR system as well as any in-country provider (ICP) data feeds. The goal is always to eliminate repeatable manual data handling and automate any recurring and predictable data flows. The end result is the creation of more time inside the monthly payrun process for global payroll professionals to use their expertise to deliver insights, optimise and improve the operational excellence and contribute more to overall business growth.
How it works
Every payroll process starts with inputs-we automate these via seamless integrations so that all payroll critical actions of gross to net validation and authorizations in the platform happen via automated ingestion and verification process-this is zero touch automation in action.
The pay element and data standardization side of our platform ensures that we can accept bulk uploads of GTN files from recipients like ICPs. This triggers GTN mapping and execution to check and validate them via automation, ensuring no data absorption delays. The process involves the automation of multiple source payroll inputs, in-system automated approvals and automated secure data transfers out to payroll providers. Payroll data sent to or received from a payroll provider is performed in one single automated transaction.
Automated data ingestion and zero touch validations ensure much faster review and authorization of GTN calculations and final reports. It removes the need for our clients to review, validate and sign off every draft of GTN data.
This is a highly automated and efficient GTN mapping and absorption process with no manual entry required. This saves huge amounts of time for global payroll professionals, helping them easily meet their payroll deadlines. Automation also eliminates the likelihood of human error and subsequently improves accuracy and quality control. This is execution excellence, applied to global payroll operations.
Key client benefits of Zero-Touch:
- Automates core payroll inputs and validations
- Reduces scope for human error
- Introduces execution excellence into payroll process
- Greater data protection and security with less human touchpoints
- Automated global payroll facilitates faster business expansion and scaling
- More time for variance reporting and trend analysis
“On the Payslip platform, automated feeds mean I no longer have to spend hours validating hundreds of bonus and one-time payment inputs. This can now be done in seconds, so I have much more time for review and analysis”
TaynanDe Jesus Nunes, Payroll Analyst at Cloudera
Automated validations reduce errors and exception investigation requirement, especially post payroll as they are caught earlier before payroll is authorised, payments are paid or general ledger reports are produced.
The automated production of multi-currency and multi-country General Ledger and Bank File reporting saves considerable finance time and direct fees to local payroll providers. There is a general decrease in costs and overheads associated with manual, repetitive tasks, coupled with scope for the more efficient use of internal resources.
If excel spreadsheets and heavily manual data input processes are still part of your everyday global payroll delivery, then it is time to talk to our team now about how zero touch payroll can transform the delivery and management of multi country payroll at your organization.
For information on the Payslip Platform contact us today.
