How Payslip empowers global payroll professionals

July 25, 2021 | David Daly 5 Mins read

At Payslip, we’re in regular contact with global payroll professionals, payroll managers and industry leaders- and we have developed a strong understanding of the challenges they face on a daily basis as well as what some of the solutions to these challenges might be.

Global payroll professionals do an outstanding job and have proven to be extremely committed and diligent when it comes to ensuring that international employees around the world are paid accurately and on time. It is therefore extremely important to ensure that they are equipped with the right tools and any new, innovative technology that can help them do their jobs in a more efficient way.

Global payroll operations and processes have become complex and challenging over the years as multinational companies scale into new territories and on-board new employees in multiple different countries and regions. A multi-vendor payroll provider network and local country subject matter experts also need to be managed along with data inputs coming from other systems such as finance and HR.

There is a lot going on in the delivery of global payroll and the good news is, there is a lot of digital technology out there to help payroll professionals continue to deliver it in an optimized way. In this article, we’re going to examine how the Payslip platform empowers global payroll professionals by supplying them with digital innovative tools that help them to work in a smarter, faster and better way.

Digital Calendars

Our platform features digital calendars which are great for task tracking and full team awareness around who is doing what with which payroll country. Digitized calendars are essential for efficient streamlined processes, particularly in multi country payroll. Calendar views provide payroll professionals with a clear overview of what is expected to happen and when, along with which individuals are assigned to each payroll in each country. Global payroll managers can use these calendars to get a single picture view of everything happening in their multi country global payroll in the form of real time overviews of payroll steps and actions. Both team members and managers benefit from visibility, clarity and operational oversight. Digital calendars help global payroll professionals feel in control of the process.

Global Payroll Organizer

This Payslip tool provides global payroll professionals with structured storage for corporate data, tax and VAT numbers, organizational information, director information and other corporate information required for any new payroll to be established. This tool facilitates the smooth onboarding of new countries or entities as part of a multi country global payroll process. It also lays the foundation for essential payroll data extractions needed for consolidated global payroll reporting.

In-System Approvals

The Payslip platform ensures that all approvals are done in system, by authorized users. Any multinational employer using our platform can create specific rules and assign approval authorizations to individual payrolls, entities or countries. Automatic alerts are sent when approvals and reviews are ready, so global payroll professionals know exactly where they are in the payroll process and what still needs to be done to complete an individual payrun. Audit trails track all approvals by date approved and person, adding tighter controls to the payroll delivery process while also helping with proving compliance obligations have been met.

Digital Dashboard

A single dashboard view of each individual country and a status update showing the level of progress with that payroll delivery is an invaluable tool to a global payroll professional seeking high level visibility. The Payslip platform consolidates multi country payroll onto a single platform and delivers this single dashboard view. Users can then drill down into each individual country for a more granular and detailed view of what is happening.

Automated Workflow and Alerts

Automation software is highly valued by global payroll professionals who spend way too much of their time focusing on manual tasks, checking and validating payroll data arriving in different formats from payroll providers and HCM systems. The Payslip platform automates repeat tasks where possible, empowering global payroll professionals by removing manual entry from the process and creating more time in each monthly pay run cycle.

In our system, workflows are setup per each payroll and tasks are assigned to action owners. Automated alerts are sent to action owners when deadlines are approaching. A process owner is assigned to all processes as escalation contact in case of action non-completion.

Payslip Reporting Tools

Global payroll professionals often need to do analysis on historic payrolls or simply check for unusual activity or anomalies. Global consolidated reporting is essential for them to be able to do these things effectively. They are also subject to ad hoc requests for individual reporting from various business leaders or members of different teams such as finance and compliance.

Requests for ad hoc reporting have increased this year due to COVID-19 -business leaders are especially keen to understand payroll costs and how they differ across the countries in their international payroll. They're asking for country cost comparisons reports to develop greater insight into labor costs in particular countries.

Global payroll professionals therefore require self-serve access to run their own real-time reporting so that they can be agile and responsive to these requests as they come in. The Payslip platform features a reporting suite that provides real-time access to consolidated pay and cost data, delivering analytical insights on entity, country, payroll, or employee level. This flexible tool enables payroll professionals to pull their own reports, when and how they want- This way, global payroll professionals can get on with their jobs while feeling empowered and capable.

Payslip provide automation and integration technology solutions on a user-friendly cloud platform to help streamline global payroll management. The innovative digital tools available on the Payslip platform are designed to help global payroll professionals around the world manage global payroll operations in a better and more efficient manner. This is about empowering people with the right kind of tools so that they may use their expertise to improve global payroll processing and contribute more to business growth and overall company strategy.

 

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Using Payslip, we can manage all our payrolls across nine in-country vendors on one platform. When the global Covid-19 pandemic arose, it was not an issue from a payroll perspective, and critically getting everyone paid. The Payslip platform enabled continuity for our international payroll service including the fast and seamless implementation of the Payslip Employment Self Service during this time.

Colin Smith

Payroll Manager, LogMeIn

Payslip as a technology platform has added a missing piece in our payroll set-up. As an international company with offices in 16 countries, it’s important to us that every employee at GetYourGuide has the same great experience when accessing their pay data.

At the same time, we work well with smaller local payroll providers, supporting us with direct local expertise in their countries. We were able to combine those two elements by placing the Payslip platform in the middle, to simplify reporting and communication with local providers, and to have one simple employee-facing solution across all locations.

Julian Fichter

Head of HR, GetYourGuide

With business and employee growth rates of above 50%, we rely on our vendors to deliver on time, every time. Payslip’s workflow automation, enables Phorest to manage our payroll provider process – data driven, real time and transparent. Payslip saves us time so we can focus on our business growth.

Ana Kelly

International Payroll Manager, Phorest

Payslip positions your team for success, and allows you to onboard hundreds of people when you need them very quickly and efficiently, in the same way for each country. The uniformed approach empowered our payroll teams to keep pace with our business.

Payslip also made our payroll process entirely transparent, which is invaluable to our payroll teams as we continue to grow and scale at such a rapid pace.

Travis Saville

HR Systems Lead, Wave