Automation and zero touch in your global payroll- if not 2022, when?

January 12, 2022 | 5 Mins David Daly

A new global payroll year has begun and global payroll professionals at multinational companies around the world are back at work delivering and managing payroll. It is a business-critical service delivery and therefore a very important job-it is simply crucial to employee morale that each employee is paid accurately and on time every pay period. Payroll failure is not an option, especially now when both the great resignation and remote working possibilities mean that global employees have more options than ever before when choosing their employer.

2022 will be a year of more digital advancements in the global payroll space, but there is one particular aspect of global payroll that needs to be consigned to history-manual data entry and excel spreadsheets.  There was a time and a place for these at one point, but their expiry date has long since passed. Such has been the level of digital innovation across core business processes, that it is really hard to believe that manual spreadsheets are still in operation when it comes to business-critical services like payroll processing.

But the alarming news is that they are-we talk to global payroll professionals and industry leaders all the time, and without fail, we hear stories of manual spreadsheet processing. In this article, we will ask a very relevant question- will automation and zero-touch payroll be part of your global payroll management process in 2022, and if not 2022, when?

It makes sense

Automation makes sense in so many ways. First, it introduces a whole new level of speed and efficiency to the monthly pay run cycle. Bulk files filled with thousands of rows of global payroll data can be automatically uploaded to payroll software in seconds. A few seconds later everything is checked and validated, with exceptions or errors clearly highlighted. If you are a global payroll professional currently spending many hours every month going through cell after cell in an excel spreadsheet, just take a moment to stop and think about what kind of a difference this could make to the way you do your job?  The fact is it would truly transform it.

Automation creates time in every pay run- every global payroll professional we talk to always state how they wish they had a little more time in every cycle.  Additional time allows global payroll professional to focus on high value work such as analysis. examining trends and variances-these can lead to bigger picture insights that can prove to be essential when it comes to decision making.

Most global payroll professionals simply do not have the time in their payroll process to do this- all their time is taken up with manual processing and as soon as they’re done with one payroll, they moved swiftly to another–it is an endless process of keeping their heads above water. In a post-pandemic 2022, it is a fair question to ask if this is really good enough? Don’t diligent and hardworking global payroll professionals deserve a better global payroll process? We are quite certain that they do.

More secure and compliant

The risk of human error is much higher when a tired global payroll professional is forced to continually examine rows and rows of excel spreadsheet data in order to do their jobs. If robotic process automation could take over this part of the job and examine thousands of rows of data in seconds, things would be dramatically different.

Security would be immediately increased as the risk of human error would be removed from the process. Machines never get tired, do not make mistakes, and always follow any strict security protocols that are a part of their programming. Global payroll automation software is designed to upload, check and validate thousands of lines of data or inputs in seconds. It can also securely transport this data between internal company systems such as a HCM or externally to a payroll processing vendor in another country. All of this is handled with speed and convenience and the process is the same every time. Robotics and machine learning help streamline this business process for faster and better international payroll.

Automated processes can also result in clear and established audit trails for crucial record keeping. Automation can help record where global payroll data came from, the exact time and date it was uploaded into a system or delivered to an external system. This can be very useful when proving that any internal and external global compliance protocols have been followed to the letter. Compliance is nuanced and individual to each country-it is only going to get more complex and varied so the sooner you introduce helpful automation, the easier it will be for you to manage all of your compliance risks and obligations.

Speed, agility and operational control

These are three things that you can immediately introduce to your global payroll process via robotic process automation.  Multinational companies are growing at a faster rate than ever before and there is a strong need who seize opportunities and take advantage of market developments in new countries and territories.

All of this sooner or later will require hiring and payroll for an expanded global workforce. Simply put, you will need people underground and they will need to be paid accurately and on time. They will also need to be paid in a compliant manner, ensuring all local country regulations and guidelines are adhered to.

All of this calls for powerful automation solutions which can be deployed at scale in a cloud environment. With this in place, you have a rapid payroll operational process via automation inside a scalable cloud environment. This is the kind of operational control mixed with agility that can place an organization in a permanent state of growth readiness. In fact, it is increasingly becoming a question of automate or stagnate? Those that choose not to automate risk being left behind by their competitors. Those operating with an automated global payroll process are growth ready and in a far stronger position to seize opportunities and carve out market share.

Automation and Zero-touch payroll on Payslip

Payslip automates global payroll data workflows end to end so they capture, automate, and protect the data in its original and changing form, delivering a single view tracking of data transformation from inputs to outputs and visibility of how it changed, who changed it and what’s driving the costs.

Our global payroll control platform was designed to enable structured and automated data flows and payroll inputs across client payroll systems, payroll providers and HCM or HR systems. It automates any repeatable or predictable flows, creating valuable additional time in every payrun, allowing payroll teams to focus more on delivering insights and contributing more to overall business growth.

The zero-touch process ensures all payroll critical actions of gross to net validation and authorizations in the platform happen via an automated ingestion and verification process. Automated data ingestion and zero-touch validations ensure much faster review and authorization of GTN calculations and final reports.

2022 is the year that excel spreadsheets and heavily manual data input processes should be removed from the global payroll process for good. Zero-touch payroll is a global payroll solution that will transform how you deliver and manage multi country payroll at your organization. Start 2022 in the right way and talk to our team about automated payroll today.

 

For information on the Payslip Platform contact us today.

 

 

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